Accounting Coordinator

POSITION SUMMARY

We're a fun, innovative tech company looking for an Accounting Coordinator to join our team. Reporting to the Director of Business Administration, the focus of Evia’s Accounting Coordinator is on producing high quality, detailed work based on established standards, guidelines and procedures. Precise, accurate and consistent work output is essential requiring patience and a willingness to handle and complete one task at a time.

The primary duty of the Accounting Coordinator is to manage Evia’s financial activities and relevant departments. This role also serves as the link between our financial department and external clients, engaging in communications related to transactions and executing plans made by the managers and executives at Evia. Understanding, analyzing and recommending ways to improve the health and wellness of the business, events and projects is critical.

An ideal candidate must be able to hold several departments accountable and ensure they work together cohesively. Building and maintaining good working relationships is expected. Excellent verbal and written communication, effective time management and analytical and problem-solving skills are key. Needs to possess thorough knowledge of all aspects of accounting and bookkeeping processes. This role requires someone who can work well in a team setting as well as on their own with minimal supervision.

 

POSITION RESPONSIBILITIES

  • Collect and organize financial information required for taxes and audits

  • Ensure all changes to accounts are accurate and legitimate

  • Facilitate communication about accounting matters between company, clients, suppliers, and lenders

  • Financial controller responsibilities to include:

    • Budgets, forecasts, analysis

    • Cash flow preparation and presentation of findings

    • Prepare financial reports for the company

    • Run monthly budget meetings with various department leads

    • Present status of company goals progress at company meetings

  • Prepare payroll, quarterly taxes and W-2s for approval

  • Monthly bank reconciliation

  • Work closely with our accountant to close out our books each month, annual year-end prep, process journal entries and G/L account updating, as needed

  • Cost estimate/scope creation and approval

  • Shared responsibility of Accounts Payable and Accounts Receivable

  • Compile information, assist in reporting, identify gaps and emergent problems

  • Identifying and prioritizing items for attention

  • Business licenses and liability insurance renewal; processing requests for Certificates of Insurance

  • Cross-training and offering additional support with office administrative duties

  • Assist with HR hiring & onboarding process, as needed

  • Perform other duties as assigned

 

PREFERRED QUALIFICATIONS

  • Bachelor’s Degree

  • 3-5 years of relevant experience working in accounting

  • Experience with Quickbooks Online

  • Familiar with payroll procedures, laws and taxes

  • Friendly and outgoing personality, ability to provide above average customer service to all

  • Proficient with the Microsoft Office Suite

 

TERMS

  • Full-time salary, exempt position

  • Benefits after 60 days

  • Paid Time Off after six months

  • Hours: Primarily 8:00 am - 5:00 pm - some evenings/weekends as needed